Hostel Prospectus 2025-26

1. The application for admission to the Hostel must be made in the prescribed form, which can be obtained from the Hostel Office.
2. Admission to the Hostel is strictly based on merit and availability of seats.
3. After confirmation of admission to the College, the student is required to fill the Hostel Admission Form in duplicate copy and Hostel Resident Identity Card. The student should paste his recent passport-size photographs on both.
4. The student is required to personally meet the Hostel Warden along with his Parents / Guardian (only if parents are not alive) and a local Guardian.
5. After the approval from the Hostel Warden, the student is referred to the Principal for final approval, and if approved, the student is required to deposit the Hostel Fee on the same day to confirm his hostel seat / room.
6. Any student who fails in the University examination or who has been found guilty of misconduct and indiscipline in the Hostel will not be readmitted in the next session.
7. The internal administration of the Hostel vests in the Hostel Warden, who works under the guidance of the Hostel Committee and is assisted by the Hostel Office Staff.
8. The Principal of the College has the final authority in deciding admissions to the Hostel, and can refuse admission without assigning any reason thereof.

Documents to be submitted with the Hostel Application Form

1. Discipline and decorum in the Hostel must be maintained by the hostellers.
2. The Hostel gates are closed at 9:30 pm. No hosteller is allowed to leave the hostel after that. Late comers are allowed to enter only with the permission of the Hostel Warden.
3. Hostellers must remain in the Hostel from 9:30 pm to 6:00 am.
4. No student is allowed to leave his room and sit in another student's room after 11:00 pm in order to maintain discipline.
5. Hostellers are not allowed to order food from outside the College after 10:30 pm.
6. Absence from the Hostel at night or late arrival without prior permission of the Hostel Warden will be considered an act of gross misconduct and is liable for disciplinary action.
7. Any hosteller found disturbing the academic environment of the Hostel — shouting, hooting or picking fights with fellow hostellers — will be punished.
8. Hostellers will not get involved in any political activities during their stay in the Hostel.
9. Any hosteller keeping or consuming alcohol / intoxicants or smoking in the Hostel premises will be expelled from the Hostel as well as from the College.
10. The hostellers will be responsible for the safe custody of their belongings. Expensive electronic gadgets are not allowed in the Hostel.
11. Hostellers are not allowed to stand or sit in the balcony of their rooms during College hours.
12. Hostellers are not allowed to put their clothes and chairs in the balcony of their rooms.
13. The hostellers should not entertain day scholars in the Hostel rooms.
14. Admission to the Hostel in the next session will be based on the previous record of the student's stay.
15. Admission of frequent defaulter residents can be cancelled, and they shall not be given admission to the Hostel in the next session.
16. Every hosteller will be personally responsible for safety and maintenance of the furniture provided. Repair charges for any damages, including electric switches, window panes, doors and defacing of any property of the Hostel, will have to be paid by the guilty students.
17. All electric appliances like lights, fans, geysers etc. must be switched off when not in use.
18. The use of electric heaters, electric rods, electric irons, electric kettles and other similar electric appliances is not allowed in the Hostel.
19. All routine complaints related to water, electricity etc. should be written in the register kept with security guards along with the room number and name of the hosteller.
20. Hostellers permitting or abetting unauthorised occupation of the rooms shall be liable to:
    1. Expulsion from the Hostel
    2. A fine up to Rs. 2,000/- or more
    3. Any other punishment deemed fit by the authorities
21. Hostellers shall follow all Hostel rules and regulations.
22. Hostellers must keep their rooms clean and maintain a healthy and hygienic atmosphere inside and outside their hostel rooms.
23. Residents should use the hostel Wi-Fi judiciously and follow the norms of cyber security to avoid all kinds of cyber malpractices.

Rules for Outing

1. The outing of the Hostel residents with parents / local guardians will be allowed only with the prior written permission of the Hostel Warden. The resident should come back to the Hostel in time.
2. The Hostel Warden has the right to deny an outing to the resident due to previous misconduct.

Leave Rules

1. For availing leave from the Hostel, the resident must apply through the prescribed form.
2. The residents must make an entry in the Entry Register before going home and joining back.

Rules for Vacating Rooms

1. The hosteller will have to vacate his room at the end of the Academic Session. The residents will not be allowed to stay in the Hostel during summer vacations once the University examinations are over.
2. Before leaving the Hostel, every resident shall obtain a Clearance Certificate from the Hostel Warden and personally hand over the charge of the room and Hostel property to the Security Guard on duty.
3. The Hostel residents will be fully responsible for any damage / loss to the Hostel property. Repair charges for any damage to the furniture will have to be paid by the resident along with a minimum penalty of Rs. 2,000/-.

Medical Care

1. The hostellers are required to observe the fundamentals of personal hygiene and good health. In case of any kind of medical emergency, the Hostel Warden should be informed immediately.
2. All steps have been taken to provide prompt medical aid in the Hostel. In case of illness, the Hostel Warden should be informed immediately.
3. Bhai Kanhaiya Health Centre in the College campus provides facility for first-aid.

Refund of Hostel Fee

In case a hosteller vacates the Hostel room during the session and the room is allotted to another student, the Hostel fee will be refunded as per the following criterion:

1. If the hosteller leaves after staying for 1 day, the fee will be refunded after deducting one month's charges on a proportionate basis.
2. If the hosteller leaves after staying for 10 days + 1 day, the fee will be refunded after deducting two months' charges.
3. If the hosteller leaves after staying for 20 days + 1 day, the fee will be refunded after deducting three months' charges.
4. If the hosteller leaves after staying for 1 month + 1 day, no fee will be refunded.